Student organizations seek rollover monies from service and activities fees
By Dylan Coil
By Kristie Hsin
The first request for money will come before the newly formed Student &Activities (S&A) Fee Committee this quarter. This committee was created after restructuring the allocation process for the S&A Fee last year.
The ASEWU, Eastern’s student government, is requesting $30,000 left over from last year’s budget, money they received from the S&A Fee. This is a collection of money is comprised of student tuition dollars and allocated to student clubs and organizations.
“I’m surprised how much money was left on the table from last year,” said current ASEWU Finance Vice President Kaleb Hoffer. “That’s why we want to spend it. That’s student money, so we want to spend it on the students.”
Last year’s restructuring of the S&A Fee resulted in a new distribution process where clubs and organizations request funding from the committee instead of receiving funds based on percentages and proportional spending.
This request process extends to carry-over funds and because the new S&A Fee procedure began less than a year ago, this is the first time a club or organization will request carry-over S&A funds and not automatically receive leftover money from previous years.
“This process is just an extension of any other request [for S&A funds],” former ASEWU Finance Vice President Patrick Spanner said. He was one of the main forces behind last year’s restructuring process.
According to Spanner, in past years, many Eastern clubs and organizations built up large sums of carryover money that grew each year instead of being spent on other items.
After the restructuring of the S&A Fee distribution process, any leftover S&A Fee dollars will be deposited directly into an S&A account at the end of the year.
“If you do not spend your allocated S&A money, it reverts back to the S&A account. You can ask for supplemental funding for special or unforeseen events from the S&A Committee,” Vice President of Student Affairs Stacey Morgan Foster, a non-voting member of the S&A Fee Committee, said in an email.
Larger organizations, such as ASEWU, must request any S&A Fee dollars directly from the S&A Fee Committee. Smaller clubs and organizations request S&A Fee carryover through ASEWU, who work with the committee.
“A request can be made of ASEWU for funding at any time, but the beginning of the year is usually best,” said Morgan Foster in an email. “Other larger organizations have their budgets allocated directly through the S&A Committee. Requests for additional funding after the initial distribution should be made to the S&A Committee.”
The ASEWU’s carryover comes in the form of $10,000 from the ASEWU Executive Budget and $20,000 from the ASEWU Council Budget.
These funds will be granted to ASEWU upon a two-thirds vote from the S&A Fee Committee. Voting members of the committee include Hoffer, five students at large, a representative from the Business and Finance Department, a representative from Student Life and two staff members recommended by Morgan Foster
ASEWU has not set a date for their request meeting with the S&A Fee Committee, but it will happen once scheduling is sorted out. At this time, ASEWU does not have any concrete plans for how they will spend the $30,000, but they will follow the six ASEWU goals put forward by ASEWU President Oscar Ocaña this year.
According to Hoffer, ASEWU cannot implement any ideas without funding or consent from the council.
“Essentially, what we’re trying to do is break away from the mold of past councils,” said Hoffer. “[Ocaña] is a big-picture thinker.”
For additional information, contact ASEWU at 509-359-2514.