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Academics & Research – Academics & Instruction
|Academic Policy 303-26||Authority: University President|
|Effective October 6, 2015||Proponent: Academic Senate|
Summary: This policy describes assessing and obtaining graduate faculty status at Eastern Washington University.
History: This policy revises and supersedes Appendix A of the Graduate Affairs Council Policy Manual dated May, 2011. It was approve by the Academic Senate on April 27, 2015 and adopted by the university president on October 6, 2015.
Chapter 1 – General
Graduate faculty status is required to teach graduate courses, direct master’s theses, chair graduate committees, serve as a second member of a graduate committee or serve as a field supervisor.
Chapter 2 – Graduate Faculty
There are three types of graduate faculty appointments: Full Graduate Faculty, Associate Graduate Faculty and Graduate Affairs Council Representatives.
Full Graduate Faculty and Associate Graduate Faculty appointments are valid for five years from the date of approval, with the exception of probationary three-year Full Graduate Faculty appointments for newly hired assistant professors and lecturers. Graduate Affairs Council Representative appointments are valid throughout the faculty member’s tenure at the institution, unless rescinded by the Graduate Affairs Council.
- Full Graduate Faculty:
- Create and revise the graduate curriculum;
- Teach graduate courses;
- Direct graduate research;
- Supervise graduate student field experiences; and
- Participate in graduate degree committees as chairs or second members.
- Associate Graduate Faculty:
- Teach graduate courses;
- Supervise graduate student field experiences; and
- Participate in graduate degree committees as second members.
- Graduate Affairs Council Representatives
Members of the Eastern Washington University faculty holding a recognized terminal degree may serve as a third member of a graduate degree committee without further qualification. These Graduate Affairs Council Representatives (GACR) serve as the Graduate Affair Council’s agent to ensure the integrity of the thesis defense and maintain the tradition of the “open examination.”
2-4. Emeritus Faculty
Faculty members with active graduate faculty status at the time that they are awarded emeritus status may request to maintain associated graduate faculty status. Such requests must be made to the Graduate Studies Office.
Chapter 3 – Eligibility
3-1. Full Graduate Faculty
- Candidates for Full Graduate Faculty status must:
- Newly hired faculty are eligible for a probationary three-year appointment as Full Graduate Faculty based on holding an earned doctorate or other terminal or professional degree.
3-2. Associate Graduate Faculty
Faculty members are eligible for recommendation for Associate Graduate Faculty status if they:
- Have demonstrated effective teaching1 at the undergraduate and/or graduate level; or
- Have a record of professional experience appropriate to the faculty member’s field; and
- Hold an earned doctorate or other advanced degree considered appropriate for teaching graduate courses by the academic department.
3-3. Graduate Affairs Council Representative
Faculty members are eligible for Graduate Affairs Council Representative status if they hold an earned doctorate or other advanced degree considered terminal within their field.
3-4. Eligibility Exemptions
In extraordinary circumstances, departments may request an exemption to the eligibility requirements for either full or associate graduate faculty status.
Faculty who are granted an exemption will be provided five years of graduate faculty status at the level requested by the department. Faculty members may not be granted more than one exemption throughout their service to the university. Departments may request multiple exemptions for individuals not employed by the university so long as they meet the requirements for full or associated graduate faculty status.
Chapter 4 – Published Standards and Procedures
Academic departments with graduate programs or which provide supporting faculty for other graduate programs must develop standards and procedures for recommending faculty for full and associate graduate faculty status.
Department procedures must identify the supporting documents that are required for each request. Department procedures should also provide specific examples of documents that could be used to demonstrate the faculty member’s: teaching effectiveness, scholarship, research or artistic creation, and/or professional experience.
Department procedures must be approved by the dean and submitted to the Graduate Studies Office as a component of the department and/or college policies and procedures.
Department procedures should include standards and processes covering both granting and revocation of graduate faculty status.
Chapter 5 – Procedures
5-1. Department Recommendations
Department recommendations to grant or remove graduate faculty status must be prepared in accordance with approved department procedures and include appropriate supporting documentation.
Recommendations that include a request for exemption to eligibility requirements (per § 3-4) must also include relevant documentation supporting the request for exemption.
Recommendations must be sent through the provost or designee’s office, to the Graduate Faculty Review Committee (GFRC).
5-2. Graduate Faculty Review Committee
The GFRC reviews department recommendations based on appropriate eligibility criteria and provided documentation and makes its recommendations to the vice provost.
- Requests to Grant Graduate Faculty Status: Upon review, GFRC may recommend approval or denial of the department’s recommendation; GFRC may also recommend a different graduate faculty appointment. If the GFRC recommends a different graduate faculty appointment, it shall contact the submitting department to seek the department’s concurrence. The GFRC shall forward its recommendation to the provost or designee.
- Requests to Revoke Graduation Faculty Status: When reviewing a recommendation to revoke graduate faculty status, the GFRC must meet with the faculty member to discuss the recommendation. The GFRC will then make its recommendation to the provost or designee.
5-3. Provost Approval
The provost or designee shall review the materials related to each request and shall approve or deny the GFRC’s recommendation.
The provost or designee then informs the GFRC and the submitting department of the decision. In cases requesting the revocation of graduate faculty status, the provost or designee shall also inform the faculty member.
- Appeals of Department Decisions
Faculty who are denied graduate faculty status by the department may appeal, in writing, through the provost or designee, to the Graduate Faculty Review Committee.
Appeals must include the supporting documents required for all department recommendations, as specified in the department’s procedures. Appeals must also include a statement from the faculty member describing why they believe the department’s denial was in error.
Upon receipt of such an appeal, the provost or designee will request a statement from the department describing the department’s position. The provost or designee will add the department’s statement to the appeal and forward it to the GFRC. If the department does not provide a statement within 20 calendar days, the provost or designee will note it in the appeal and forward it to GFRC.
Appeals under this section will then follow the same procedures for GFRC review and provost or designee approval as described in sections 5-2 and 5-3.
2. Appeals of Provost or Designee Decisions
A faculty member or department who disagrees with the provost or designee’s decision may appeal the matter to the Graduate Affairs Council.
Appeals may only be submitted by the faculty member who is the subject of the graduate faculty recommendation, or by the department that submitted the recommendation.
Appeals must be made in writing, through the provost or designee’s office, to the Graduate Affairs Council and must include all relevant supporting material.
Appeal requests must be submitted in writing to the provost or designee within 20 calendar days of receipt of the provost or designee’s decision.
The full GAC will vote on the appeal and notify the provost or designee of the outcome. The GAC has the final authority in all graduate faculty appointments.
The provost or designee will inform the department/faculty member of the result.
5-5. Revoked Graduate Faculty Status
Faculty with removed graduate faculty status may no longer be scheduled to teach graduate courses or participate in new graduate degree committees. If a faculty member is participating in graduate degree committees when their status is removed, then the faculty may continue in their role on those committees until the student completes their degree. Such students shall be informed of the decision to remove graduate status by the provost or designee and will be provided an opportunity to alter their degree committee if they wish.