April 19, 2014

Exception Tips

Are you having any issues entering Exceptions in SOAR?  Just starting to utilize them?

Below are a few tips, when entering Exceptions in SOAR:

  • All transfer course substitutions use the EWU equivalent or pseudo course
    • The actual transfer course identity is never used in processing exceptions
      • WA-SFCC    SPCH 210 = UNIVLDV at EWU
      • UNIVLDV is the EWU pseudo course that would be used in the Exception as the Course Taken by Student
    • Required Course is the EWU course required in the degree program
      • Required course can also be a department pseudo course
  • Exceptions do not clear pre-requisites
  • Banner terms are used to limit/specify courses by term
    • Entered as a 4 digit year and a 2 digit term
      • Fall = 40, Winter = 10, Spring = 20, Summer = 30
      • Fall 2012 = 201240
  • Allow Grade – provides the ability to override a grade requirement in the major, minor or certificate
  • Audit Note - displays in the degree audit
  • Memo – provides additional information, can only be seen with the Faculty/Staff view

The SOAR Information site has additional information about Exceptions.

sites.ewu.edu/soar    Exceptions   http://sites.ewu.edu/soar/exceptions/

Please don’t hesitate to contact me with any questions.

Thank you for using SOAR!

Washington DTA Degree & Prerequisites

Students who transfer with an approved Washington DTA degree receive automatic junior standing and the following requirements are cleared:  Pre-University Skills, Competencies & Proficiencies, and the General Education Core Requirements.

The above requirements are cleared with the DTA degree; however, individual courses may not have been awarded to satisfy the course requirements.

Prerequisites may still apply.

For instance, if there is no equivalent course for ENGL201 within the DTA degree (transferable courses) and ENGL201 is a prerequisite or a required course in the EWU degree program, it is up to the department to determine if the prerequisite or course is required.  The department will also consider the appropriate action that is necessary for the student – course overrides for registration, exceptions via SOAR for substitutions or program adjustments.

Although the DTA degree clears University and Graduation requirements, students are still responsible for prerequisites and courses/credits required to complete EWU degree programs (majors, minors, certificates, and endorsements).

This also applies to those who have already earned a Bachelor’s degree.  Requirements have been cleared.  The student may not have the courses required to clear prerequisites and EWU degree program requirements.

Please let me know if you have any questions.

Thank you for using SOAR!

Processed As vs Matched As

SOAR uses Processed As and Matched as text to help identify course changes within the degree audits.

Processed As text appears in the degree audit when:

  • courses have changed from one subject and/or course number to another
    • ADBC123 is now WXYZ789

Matched As text appears in the degree audit when:

  • a transfer course that has an alternate identity
    • department specific equivalencies - a course is used to match only within a specific audit
    • courses from other departments can be matched without having a direct EWU equivalent assigned
      • WA-SFCC    CET 136 = UNIVLEL at EWU
        • Alternate identity MET STATICS, which will only match in the Mechanical Engineering Technology program as METC340 STATICS
  • cross-listed courses
    • AAST315 and HONS315 are equivalent courses and can only be taken once for credit
      • Either AAST315 or HONS315
  • course substitutions
    • courses that have been substituted via an exception in SOAR

Please let me know if you have any questions.

Thank you for using SOAR!

Planned Courses

Planned courses are a great feature in SOAR for both advisors and students.  They allow you to see exactly how a future course will apply in the degree audit and whether or not the course meets any required grade or GPA requirements.

A separate Planned GPA is displayed in the Planned requirement and as a category graph.

If you are unfamiliar with Planned courses in SOAR, check out the SOAR Information site, for instructions on how to enter and use Planned courses in SOAR.  


Or contact me directly and I will be glad to walk you through using Planned courses in SOAR.

Please let me know if you have any questions.

Thank you for using SOAR!

Memo vs. Audit Note

Most exceptions have a Memo field and an Audit Note field.  The differences are:

  • Memo
    • Used to provide additional information for the exception
    • Does not display in the degree audit
    • Faculty / Staff view only, students do not have access to the Exceptions menu in SOAR
  • Audit Note
    • Displays in the degree audit
    • Provides information regarding the exception or substituted courses

Neither the Memo nor the Audit Note are required when entering exceptions.  However, the additional information they provide are helpful to those that are viewing the exceptions.

Note:  The Title Check and Transfer Course Substitution does not have the Audit Note field.  This exception has been programmed to use the Course Title in place of an Audit Note.

Please let me know if you have any questions.

Thank you for using SOAR!

Requirement Cleared

Requirements that have been cleared display the reason the student is not required to complete the requirement.

Audit requirements open in closed format and simply state REQUIREMENT CLEARED under the name of the requirement.  Click on the arrow to open the requirement and the reason will be displayed.  Below are the most common reasons University/General Education requirements are cleared:


Additional information regarding SOAR is available at sites.ewu.edu/soar.

Please let me know if you have any questions.

Thank you for using SOAR.

Happy Holidays from SOAR

Wishing everyone a great holiday season and a happy new year!

And to let you know I will be unavailable between December 24th and January 5th this year.  I will be back in the office on January 6, 2014.

Please don’t hesitate to email me, I will be checking in periodically and will respond as soon as I can.

Thank you for using SOAR!

SOAR vs EagleNET

Did you know you are only seeing part of the transfer course information in EagleNET?

Transfer courses are processed in SOAR and therefore, SOAR has all of the transfer course information.

  • Transfer Course Information
    • Term the transfer course was taken
    • EWU equivalent or Pseudo course
    • Credit
    • Grade
    • Transfer course title
    • Institution abbreviation – begins with a 2 character state abbreviation or INTL for International
    • Original transfer course identity (subject/prefix and number)

All transfer courses are assigned an EWU equivalent or EWU Pseudo course through the Transfer Articulation process.

            SOAR Pseudo Courses

Only the EWU equivalent or Pseudo course information is posted to the Student Information System (Banner), this is what can be seen in EagleNET on the unofficial transcript.

SOAR provides multiple ways to view transfer courses:

  • SOAR Audit
    • Throughout the audit as transfer courses are used to satisfy requirements
    • Towards the bottom of the audit:
      • Transfer Work – Has Been Accepted From These Institutions
        • All transferable courses are listed by Institution
      • Non transferable courses are listed under – Pre University & Non Transferable Courses
  • Transfer Evaluations Tab
    • Original transfer course identity and EWU equivalent or Pseudo course are displayed together
      • Arrow – transfer course identity, credit, and grade
      • Target – EWU equivalent or Pseudo course, converted EWU credits and EWU decimal grades
    • Courses are displayed by institution
  • Courses Tab
    • EWU Equivalents
      • Transfer courses are displayed by the EWU equivalent or Pseudo course
      • Credits and grades have been converted to EWU quarter credits and EWU decimal grades
    • Transfer Courses
      • Transfer courses are displayed as they appeared on the official transcripts
        • Original course identity, credit, and grades

Please let me know if you have any questions.

Thank you for using SOAR!

Title Checking

SOAR utilizes title checking for course matching within the degree audits and exception processing.

There are quite a few EWU courses that are differentiated by title.  SOAR can use the various titles to appropriately align these courses with the degree audits.  If you ever come across courses that are not applying in SOAR due to the course title not matching; please let me know and I will update SOAR so the appropriate courses are accurately being reflected in the degree audits. 

Unfortunately, on occasion there are limitations.  Courses that are not differentiated by title but instead by the course section number will need to be handled via exception in SOAR.  For instance:  workshops, seminars, topics courses where the title is generic – WORKSHOP IN DEPT.  However, there may be options for handling term specific courses.

For those that enter exceptions in SOAR…course titles must be exactly as listed in SOAR. 

Enter the title in all caps as it appears in SOAR, the title can also be copied and pasted in the Course Title field in the Title Check and Transfer Course Substitution.  All the information you need to enter the exception can be found in SOAR on the Courses Tab – EWU Equivalents or Audit Tab – View EWU Course History.

Please let me know if you have any questions.

Thank you for using SOAR!

Exception vs. Equivalency

Exceptions are entered individually for each student in SOAR; they alter the degree audit only and have no bearing on prerequisites as the information is not passed to Banner.  Instructions for entering exceptions in SOAR can be found on the SOAR site at http://sites.ewu.edu/soar/exceptions/.

Equivalencies are good for all students and are programmed into SOAR via Transfer Articulation processing.  These courses are posted into Banner and therefore are available for use in prerequisite checking.

Equivalencies for department courses are easily established with the approval of the department chair/program director.  Send an email to jharner@ewu.edu with the institution name, transfer course, and the EWU equivalent course.  Most of this information can also be copied and pasted directly from the SOAR audit (just add the institution name, EWU course, student name & ID – as seen in the sample below). 

Spokane Falls Community College            SOWK XXX

Student Name & ID

FL10     UNIVLEL     5.00     4.0        INTRO TO SOCIAL WELFARE


I will return the email when the equivalency table has been updated.  If you also include the student name and ID number, I will forward the email onto Records and Registration to have the student record updated.  Once the student record has been updated and has been posted into Banner the student course is available for prerequisite checking.  Banner is updated with student transfer course data 12 times a day on the half hour – if the student record is updated at 10:00 a.m., the course will be posted in Banner at 10:30 a.m.

For more information on SOAR:  sites.ewu.edu/soar or contact me directly at jharner@ewu.edu   509.359.6402.

Thank you for using SOAR!

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