April 17, 2014

Happy Holidays from SOAR

Wishing everyone Happy Holidays and a Happy New Year!

And to let you know I will be unavailable between December 24th and January 1st this year. 

I will be back in the office on January 2, 2013.

Please don’t hesitate to email me, I will be checking in periodically and will respond as soon as I can.

Thank you for using SOAR!

Estimating your GPA with Planned Courses

Did you know that you can estimate the GPA in SOAR by entering Planned courses?

The Planned courses default grade is a P, no GPA affect.  However, you can select a grade to see the planned course calculate into the GPA.

When a degree audit is requested with Planned courses, a separate Planned GPA will be displayed.

Both the EWU GPA and the Planned GPA can be easily viewed in the degree audit – Category Graphs.

Duplicate courses are automatically adjusted in SOAR per the EWU repeat policy, last taken course applies.  Planned courses will be considered the last taken course (defined by the term).

If you are unfamiliar with Planned courses in SOAR, check out the SOAR Information site, for instructions on how to enter and use Planned courses in SOAR.

http://sites.ewu.edu/soar/planned-courses/

Or contact me directly and I will be glad to walk you through using Planned courses in SOAR.

Please let me know if you have any questions.

Thank you for using SOAR!

SOAR vs. EagleNET (Transfer Courses)

Did you know you are only seeing part of the transfer course information in EagleNET?

Transfer courses are processed in SOAR and therefore, SOAR has all of the transfer course information.

  • Transfer Course Information
    • Term the transfer course was taken
    • EWU equivalent or Pseudo course
    • Credit
    • Grade
    • Transfer course title
    • Institution abbreviation – begins with a 2 character state abbreviation or INTL for International
    • Original transfer course identity (subject/prefix and number)

All transfer courses are assigned an EWU equivalent or EWU Pseudo course through the Transfer Articulation process.

            SOAR Pseudo Courses

Only the EWU equivalent or Pseudo course information is posted to the Student Information System (Banner), this is what can be seen in EagleNET on the unofficial transcript.

SOAR provides multiple ways to view transfer courses:

  • SOAR Audit
    • Throughout the audit as transfer courses are used to satisfy requirements
    • Towards the bottom of the audit:
      • Transfer Work – Has Been Accepted From These Institutions
        • All transferable courses are listed by Institution
      • Non transferable courses are listed under – Pre University & Non Transferable Courses
  • Transfer Evaluations Tab
    • Original transfer course identity and EWU equivalent or Pseudo course are displayed together
      • Arrow – transfer course identity, credit, and grade
      • Target – EWU equivalent or Pseudo course, converted EWU credits and EWU decimal grades
    • Courses are displayed by institution
  • Courses Tab
    • EWU Equivalents
      • Transfer courses are displayed by the EWU equivalent or Pseudo course
      • Credits and grades have been converted to EWU quarter credits and EWU decimal grades
    • Transfer Courses
      • Transfer courses are displayed as they appeared on the official transcripts
        • Original course identity, credit, and grades

Please let me know if you have any questions.

Thank you for using SOAR!

Prior EWU Credit

For those students returning to EWU who attended prior to Fall 1987, their credits are on a hard copy transcript.  These courses are not entered into the system individually, but in a block of credit instead.

Exceptions are entered to cover the General Education and University requirements, so that it is easy to determine which of these requirements still need to be completed.

Additional courses may also be added as exceptions in SOAR to satisfy degree requirements (majors, minors, certificates, and endorsements). 

University Credits will appear on audits where the Prior EWU credits have been applied.  Towards the bottom of the audit, just after the EWU courses (listed by term). 

SOAR – University Credits

Please let me know if you have any questions.

Thank you for using SOAR!

Happy Thanksgiving

Just wanted to wish everyone a wonderful Thanksgiving break!

And a thank you to all of you who use SOAR.  I really appreciate the feedback and suggestions that make SOAR easier to understand and overall just a better campus resource.

Please don’t ever hesitate to contact me.

Thank you for using SOAR!

Julie

Upcoming Changes

SOAR will be undergoing some changes in the next couple of weeks as I am finalizing a new version release.

There are no changes to any of the  menus, links, or buttons.  Everything is exactly where it is now, what has been updated is the readability of the audits.

Examples of the current audit and the upcoming audit are below.  Just wanted to give everyone a quick look at the upcoming changes…

SOAR – Upcoming Changes (examples)

Title Checking

SOAR utilizes title checking for course matching within the degree audits and exception processing.

There are quite a few EWU courses that are differentiated by title.  SOAR can use the various titles to appropriately align these courses with the degree audits.  If you ever come across courses that are not applying in SOAR due to the course title not matching; please let me know and I will update SOAR so the appropriate courses are accurately being reflected in the degree audits. 

Unfortunately, on occasion there are limitations.  Courses that are not differentiated by title but instead by the course section number will need to be handled via exception in SOAR.  For instance:  workshops, seminars, topics courses where the title is generic – WORKSHOP IN DEPT.  However, there may be options for handling term specific courses.

For those that enter exceptions in SOAR…course titles must be exactly as listed in SOAR. 

Enter the title in all caps as it appears in SOAR, the title can also be copied and pasted in the Course Title field in the Title Check and Transfer Course Substitution.  All the information you need to enter the exception can be found in SOAR on the Courses Tab – EWU Equivalents or Audit Tab – View EWU Course History.

Please let me know if you have any questions.

Thank you for using SOAR!

Exception vs. Equivalency

Exceptions are entered individually for each student in SOAR; they alter the degree audit only and have no bearing on prerequisites as the information is not passed to Banner.  Instructions for entering exceptions in SOAR can be found on the SOAR site at http://sites.ewu.edu/soar/exceptions/.

Equivalencies are good for all students and are programmed into SOAR via Transfer Articulation processing.  These courses are posted into Banner and therefore are available for use in prerequisite checking.

Equivalencies for department courses are easily established with the approval of the department chair/program director.  Send an email to jharner@ewu.edu with the institution name, transfer course, and the EWU equivalent course.  Most of this information can also be copied and pasted directly from the SOAR audit (just add the institution name, EWU course, student name & ID). 

I will return the email when the equivalency table has been updated.  If you also include the student name and ID number, I will forward the email onto Records and Registration to have the student record updated.  Once the student record has been updated and has been posted into Banner the student course is available for prerequisite checking.  Banner is updated with student transfer course data 12 times a day on the half hour – if the student record is updated at 10:00 a.m., the course will be posted in Banner at 10:30 a.m.

For more information on SOAR:  sites.ewu.edu/soar or contact me directly at jharner@ewu.edu   509.359.6402.

Thank you for using SOAR!

Multiple Catalog Years

Most students have multiple catalog years that cover the different programs they are declared in, including their General Education requirements.

The General Education catalog year is established the first term the student is admitted.  While major and minor catalog years are established the year they are declared.

At times, a student may have only one catalog year that covers General Education requirements as well as their declared major(s) and/or minor(s).  When this occurs the catalog year listed in the Information section of the audit is the only catalog year being monitored in the degree audit.

Any incomplete requirement name followed by a term abbreviation and year is being monitored by the catalog year listed.  The course requirements are based on this catalog.

Below are some examples of requirements that are being monitored by different catalog years:

CULTURAL/GENDER DIVERSITY & INTERNATIONAL STUDIES: FL2006

ANTHROPOLOGY MINOR: FL2009
SOCIOLOGY MINOR: FL2011

Please let me know if you have any questions.

Thank you for using SOAR!

Are your students declared?

It has been a common practice to wait until applying for graduation to add or correct the programs the student is pursuing, via the paper graduation application. Now that SOAR monitors a student’s progress, it is important that SOAR is updated with all the necessary information. This includes all majors, concentrations, minors, certificates, and endorsements the student is pursuing.

Run Current Programs is the default in SOAR when requesting an audit. The declared programs and catalog years are listed.

Current declared programs are also listed under the Manage Student link – Degree Programs Tab in SOAR.

Please make sure SOAR has the correct information. Some programs have limitations on the courses used between majors, minors, and certificates (including multiple majors and dual degrees). SOAR will monitor these courses to help make sure they are applied correctly and follow all of the curriculum rules and restrictions.

Submit a new Major Declaration Form to update the student record so that SOAR reflects what the student is pursuing.

Please let me know if you have any questions.

Thank you for using SOAR!

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